Accounting / Office Assistant

Pay is $18 to $25/hr based on experience – position is Full-time and full benefits. 

Position Summary:  

Support of accounting processes for Poolside and assist with general office duties.

Main Duties:

Accounts Receivable

  • Daily deposit preparation and check scan to bank & make bank deposits as needed
  • Accurately prepare and send customer invoices daily
  • Keep customer account information accurate and current in the accounting system at all times
  • Process customer payments made via credit card.  Keep customer credit cards up to date in the accounting system
  • Receive and process all customer payments and prepare bank deposit daily
  • Respond appropriately to all customer inquiries within 24 hours regarding their account, including making adjustments as necessary
  • Ensure receivables are collected promptly and issue weekly status report
  • Review and prepare list of accounts receivable clean up items to discuss with managers within three business days of month-end, including adjustments and write-offs
  • Monthly provide an account aging report along with written summary of adjustments and write-offs
  • Assure all accounts receivable processes are accurately followed and make recommendations for improvements when necessary


Accounts Payable

  • Receive, review and input all vendor invoices daily, including account coding and required adjustments
  • Keep vendor account information accurate and current in the accounting system at all times
  • Generate checks and pay vendors as directed by the Accounting Manager
  • Review and update accounts payable aging schedule as part of month-end close process
  • Provide required W-9, insurance certificates, etc. to vendors as requested


  • General Accounting/Payroll/HR
  • Assist Accounting Manager with month-end closing as needed
  • Assist with new pool construction accounting
  • Reconcile timecards for missing clock in/out times, absences, etc. with managers (daily/weekly)
  • Responsible to submit FROI to insurance carrier, provide follow-up with claims representative
  • Accurately maintain the required OSHA 300 log and 300A


  • Office and Administration
  • Assist other department managers with tasks when needed, answering phones occasionally, and ordering/receiving office supplies and mail as needed.


Position Requirements:

  • HS or GED required
  • 2 year degree required OR minimum of 5 years accounting related work experience
  • Excellent Computer skills:  MS Office, ERP/Accounting system
  • Experience with Paychex preferred
  • Must have excellent written and oral language skills
  • Excellent data entry skills required
  • Excellent verbal and written communication skills